Compliance & evidence
The Open Shelf
Take it. That is what it is for.
Working templates, checklists, crosswalks, models, and guides for the systems beneath human-services work. Open each one, read what it assumes, adapt it, and download the format you need.
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Browse 26 ready resourcesReady on the shelf
Four useful places to start.
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Why it is open
Useful knowledge should not stay inside paid work.
Most organizations in this sector will never be able to buy an engagement. We publish the working documents so the knowledge developed inside paid work can travel farther.
A tool used badly is worse than no tool. Every item says what it assumes, what must change before use, and where your own counsel, auditor, licensing authority, or broker must complete the answer.
If you adapt something and it works, tell us. If it did not, tell us that instead — it is how the library gets better.
The library
Find the working document you need.
Search the problem, function, or document type. Open a card when you are ready to check its assumptions and required changes.
26ready resources
Showing 9 of 26 resources
Available formats: DOCX · PDF
Template
The conflict-of-interest cycle kit
A complete annual declaration cycle: the policy, four role-specific declaration forms (director, officer, staff, contractor), the reviewer workflow, a roster reconciliation sheet, and the standing board report.
Assumptions and changes before use
It assumesA board that meets at least quarterly and a named person who can own the cycle.
Change before useThe reviewer role, your fiscal year dates, and any state-specific requirements your counsel identifies.
Available formats: DOCX · PDF
Template
Board minutes template that records the basis
A minutes structure that captures disclosure, recusal, the vote counted without the interested person, and the factual basis for each finding — not merely that a motion passed.
Assumptions and changes before use
It assumesNothing. It works for any board.
Change before useYour officer titles and quorum rules.
Available formats: DOCX · PDF
Template
Standing committee charter set
Charters for finance, governance, and quality committees, each with purpose, membership, authority, meeting cadence, and annual work plan.
Assumptions and changes before use
It assumesCommittees named in your bylaws.
Change before useCommittee names and any authority reserved to the full board.
Available formats: XLSX · DOCX · PDF
Crosswalk
The requirement-to-evidence map
A structure for tracing every licensing, accreditation, contract, and funder requirement to the specific document that demonstrates it, and to the person who owns producing it.
Assumptions and changes before use
It assumesYou can list your obligations. If you cannot, start with the guide below.
Change before useEverything in the requirement column — this is a frame, not a filled-in answer.
Available formats: XLSX · DOCX · PDF
Checklist
Audit-readiness binder index
The binder as a maintained register: twelve sections with an owner, a refresh cadence, a last-refreshed date and a completeness state — plus the auditor's request list mapped to sections, where a request that maps nowhere is the finding.
Assumptions and changes before use
It assumesAn annual independent audit.
Change before useSections that do not apply, and anything your auditor asks for that is not listed.
Available formats: XLSX · DOCX · PDF
Guide
Corrective action with a root-cause step
A method for closing findings that fixes the system that produced them, and the log that runs it: the instance fix, the three whys, the system fix, and the later check that the fix held.
Assumptions and changes before use
It assumesYou receive findings. Most regulated organizations do.
Change before useYour escalation path and who signs off on closure.
Available formats: DOCX · PDF
Template
Cost-allocation methodology template
A written methodology with allocation bases, the documentation trail that supports each base, and the worksheet that produces the rates.
Assumptions and changes before use
It assumesFederal or state pass-through funding, or a funder that asks how indirect costs are allocated.
Change before useYour cost pools, your bases, and everything your auditor tells you to change.
Available formats: XLSX · DOCX · PDF
Template
Monthly board financial pack
A decision-support pack rather than an accounting printout, with every variance, total and ratio computed — and a count of variances beyond your threshold that carry no explanation.
Assumptions and changes before use
It assumesA bookkeeper or accountant who can produce the underlying statements.
Change before useYour chart of accounts mapping and the indicators your board actually uses.
Available formats: XLSX · DOCX · PDF
Template
Grant and contract award inventory
Per-award compliance requirements, reporting calendar, budget-to-actual tracking, drawdown workflow, and a closeout checklist.
Assumptions and changes before use
It assumesMore than one restricted funding source.
Change before useAward types and any funder-specific reporting your inventory must carry.
17 more ready resources remain on the shelf.